No need to go to the Access Ribbon every time! Access Reports can be manually saved as PDF file. All you have to do is:. Easy, right? However, if there is a need for you to repeatedly export reports, say on a daily basis, this can be a bit taxing.
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OutputTo -Method. There is one aspect of using this very convenient method that I frequently see people struggle with. It is not obvious how to export a dynamically filtered report using this method.
Other than the DoCmd. OpenReport -Method, the DoCmd. OutputTo -Method does not support to supply any criteria to the report the filter the data. So, it seems to be a problem to export a report that displays different data sets depending on user input or other factors. All of these do work. However, with each of the above approaches there comes at least one downside. Matching the above order :. If the report you are exporting is closed when you invoke DoCmd. OutputTo , the OutputTo -Method will open the report and export it.
However, if the report you want to export is open already in preview acViewPreview when you invoke OutputTo , the DoCmd. OutputTo -Method will just export the report as it is! Considering this, it is very simple to solve the problem with exporting dynamically filtered reports.
You open the report using DoCmd. To prevent the report appearing on the screen in preview, you use the WindowMode acHidden , to open the report invisible to the user. You then simply invoke DoCmd. There is only one thing that you must not forget to take care of. After opening the report in preview view, it will stay open, albeit invisible, until you explicitly close it. OpenReport , the report will become visible but it will not re-query the data and will it still use the original criteria for filtering the data.
In this case the report might display the wrong data set. Taking all this into account, our procedure to export a filtered report to PDF could look like this:. In a real-world implementation, based on this sample, you can pass in all 3 variables as arguments into the function and thus create a simple and flexible ExportToPDF routine for your Access application. So, here we are. An elegant, yet very easy to implement, solution and it requires only 2 additional lines of code. I recorded a demonstration of the solution described here on video and published it to YouTube.
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Build the SQL for the report at runtime and assign it to the report. Matching the above order : It requires to create multiple very similar objects reports. It requires additional functions or a form and is rather inflexible. While all these approaches work, I would rather not recommend to use any of them. Luckily there is a very simple solution to the problem that is just not so obvious. Close acReport , reportName , acSaveNo End Sub In a real-world implementation, based on this sample, you can pass in all 3 variables as arguments into the function and thus create a simple and flexible ExportToPDF routine for your Access application.
Access VBA Reports – Print, Export, Filter
OutputTo -Method. There is one aspect of using this very convenient method that I frequently see people struggle with. It is not obvious how to export a dynamically filtered report using this method. Other than the DoCmd. OpenReport -Method, the DoCmd.
Access: Export report to PDF using VBA
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